Description
QUALIFICATION
Professional experience: first practical experience in ERP administration (experience in WORKDAY would be a plus), Accounting or as Cost Control assistant.
Education: Degree in Accounting or Quantity Surveying.
Technical competencies: good knowledge of MS suite (particularly Excel) and of ERP if possible.
Comprehensive knowledge of the C&P process.
Other competencies: fluent in English, knowledge of French would be a plus. IT Proficient.
RESPONSIBILITIES• Takes knowledge and observes Company HSE policy, rules and procedures;• Proposes and works on any Contract process optimization initiative (working methods, procedures updates) in liaison with WD;• Contributes to C&P reporting as per the project requirements;• Participates in KPI and benchmarking exercises as necessary;• Facilitates the internal communication between Contracts team and other entities of the company for WD matters related to “Procurement module”;WORDAY Accounts and BPs administration• Follows the administration of Buyers (TAS – Non TAS) and Supplier Contract Specialists accounts;• Follows the administration of Requesters (C&P Correspondents);• Coordinates the Supplier Accounts creation / modification;• Ensures that BPs fits to DoA and proposes improvements as necessary;• Acts as WD Champion for the C&P team.WORDAY Support• Point of contact of C&P Correspondents;• Provides induction to new of C&P Correspondents and supports them in the creation of requisitions;• C&P advisor for WD – Support C&P Contract Engineer for the management of their Contracts/POs (help in the management of Change Orders in WD for instance);• Monitors the proper consideration of requisitions by Contract Engineers;• Ensure refreshments on the use of WD and maintain the C&P WD Guide. TAS (Technical Assistance Contracts) POs administration• Point of contact of TAS Buyers;• Manages and maintains the TAS Purchases Orders (around 100) in WD (creation of POs TAS via EIB, management of POs, management and update of TAS personnel / PO via Excel files TZ / UG) – Renewal of all TAS POs at end of year;• Point of contact for Account Payable officers for all matters relating to invoices / Provide advice to Account Payable officers as necessary.Compliance and audits• Manage renewals of Due Diligences process – performs sample checks on DD files;• Ensure compliance of C&P Process in WD to C&P procedures.